Document Handling

The Register of Deeds office acts as a recording office only. North Carolina General Statutes specifically prohibit the Register of Deeds or the staff from practicing law. We are unable to supply legal forms, provide instructions on drafting or completing forms, or answer questions regarding the legal consequences of instruments filed. We advise you to consult an attorney it you have any legal questions.

All documents in the Register of Deeds Office become public record once recorded. Public record means that documents are open to be viewed by the public. Please be sure that you do not record any document with private numbers on it such as a social security number, bank account number, etal.

There are a number of steps a document goes through when it is brought in or mailed in for recordation. The document is first evaluated for recordability and the correct fee is ascertained. It is clocked in with date and time, given a document number, book and page number and indexed in the computer system. From this information the indexes are maintained. Each day, the documents are imaged for the record. A copy is sent to the North Carolina Department of Archives for backup and security purposes. After processing is completed, the documents are returned to the appropriate party the next day.

Per GS 132-1.8(g): Any person preparing or filing a document for recordation or filing in the official records may not include a social security, employer taxpayer identification, drivers license, state identification, passport, checking account, savings account, credit card, or debit card number, or personal identification (PIN) code or passwords in the document, unless expressly required by law or court order, adopted by the State Registrar on records of vital events, or redacted so that no more than the last four digits of the identification number is included.